Junior Administrative Operations (m/f/d)

About the role

Our client is looking for a detail-oriented and proactive Junior Administrative Operations (m/f/d) to support their Workplace Solutions Team. In this role, you will be responsible for a wide range of administrative and operational tasks, ensuring smooth internal processes, timely approvals, and accurate financial follow-up. You will collaborate closely with internal teams, accounting, and external service providers within a diverse, energetic and international team environment.

Your Benefits

• All the advantages of being employed by Academic Work
• Everyday work: Flexible working hours opportunity
• Health & wellbeing: wellness program, e.g. gym subscription, Corporate benefits, holiday bonuses
• Other: Quarterly team events and various team activities

Work tasks

This position primarily focuses on financial operations (80%) and various ad-hoc tasks (20%), ensuring smooth internal processes and compliance. You will manage payment requests, track invoices, support budget creation, and collaborate with the Accounting team.

• Follow up on invoice payment status and escalate issues when necessary
• Support budget creation and prepare the accruals list for month-end closing in cooperation with team members
• Support in monitoring weekly payment status and manage monthly direct debit clearings
• Provide audit support related to Workplace Solutions costs & ensure compliance with company standards and policies
• Support regular follow up of assets (e.g. mobile SIM/eSIM, canteen cards, etc.) and handle cost center splits

We are looking for

• Experience in administrative, operational, or financial support roles (up to 2 years)
• Proficiency with Microsoft Excel (including Pivot Tables and Microsoft Office Suite)
• Strong attention to details and ability to manage multiple ongoing tasks
• Good communication and stakeholder management skills
• High sense of urgency and readiness to manage ad hoc requests
• Fluent English, both written and spoken as well as Good knowledge of German, both written and spoken

It is meritorious if you have

• Basic knowledge of SAP

To succeed in the role, your personal skills are:

• Stress tolerant
• Goal oriented
• Social
• Orderly
• Energetic

Our recruitment process

This recruitment process is handled by Academic Work and it is our client’s wish that all questions regarding the position is directed to Academic Work.

Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase. The process includes two tests: one personality test and one cognitive test. The tests are tools to find the right talent for the right position, to enable equality, diversity, and a fair process.

Samsung Semiconductor Europe GmbH

“We spark the imagination of device manufacturers with top-of-the-line building blocks of the digital area, powering billions of devices, and through them, touching the lives of people around the world every day.” (Samsung Semiconductors)